Reporting

Reporting

Once a project has started, the Lead Partner needs to deliver six-monthly reports to the Secretariat about activities and expenditure. These reports cover the expenditure and activities of all of the members of the partnership in each 6-month period: from January to June and from July to December. After the end of each period, you have 6 weeks to prepare your report and submit it to the Secretariat. When reporting you must use the Secretariat’s Periodic Report on Activities and Expenditure form. The Secretariat will send you a template filled in with the figures relevant to your project a few days before the end of the reporting period and you have to complete it with the correct data. You can find the report templates in the Key Documents library.

SPENDING TARGETS
It is extremely important that you deliver your project outputs on time – as described in your project application. You must also meet the deadlines for project expenditure that you set in the application. This is because of Commission rules regarding ‘decommitment’. If money is not spent on time, there is a risk that parts of the funding granted will simply be lost. If you expect that your spending plans may not match what was stated in the application, you must inform the Secretariat immediately. You must also seek the Secretariat’s approval if you plan to shift money between budget lines. See the Fact Sheets for more information.

PAYMENTS
Please note that payments to projects always cover the last 6-month period. The Programme does not make advance payments. Once your periodic report has been checked by the project auditor appointed, and the submitted claim has been checked by the Secretariat, the payment procedure will start. All the payments from the programme will be made to the Lead Partner. As Lead Partner you must make the final clearing arrangements with the other partners for any outstanding project funds.